We know that planning anything can be stressful, let alone your wedding day. There are so many details to think about and so much you’d like to do. Who has time to do all that? That’s what we’re here for!
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About
Polka Dot Events is a wedding planning firm specializing in Month-Of Coordination in New York City and Philadelphia.
Polka Dot Events is a wedding planning firm specializing in Month-Of Coordination in New York City and Philadelphia.
We work with knowledgeable, planning-savvy engaged couples who want to plan independently, but need a professional to tie loose ends in their final pre-wedding month and provide on-site management on their big day
Our Month-Of Coordination is the perfect solution for couples who prefer to plan their own wedding but want to hire a professional for some peace of mind the month prior to the wedding, and, more importantly, on the wedding day. The following services are included in our Month-Of Coordination package:
Month-of Coordination
PRIOR TO THE MONTH-OF
- Recommendations of vendors for the client to consider and contact directly
- A “sounding board” for advice or guidance throughout the planning process
- General consult on schedule of the wedding day prior to Hand-off
DURING THE MONTH-OF
- Initial Hand-off Meeting with your Coordinator
- A master schedule of the wedding weekend
- Communication and detail confirmation with the venue and vendors including:
- Final floor plan/seating chart/guest count
- Music selections, speeches
- Menu & meal selections
- Rentals
- Hair and Makeup timing and schedule
- Quantities of flowers, décor setup and delivery
- Limo/Transportation pickups and drop offs
- Must-have photos and photography locations
ON THE WEEK-OF
- Direction of Ceremony Rehearsal
- Providing the Wedding Party/VIPs with the wedding weekend agenda
ON THE DAY-OF
- Full day coverage by a Month-of Coordinator and an assistant
- Implementation and overseeing of the wedding day schedule
- Assisting Photographer in organizing family and bridal party for portraits
- Setting up day-of details (i.e guest book, place cards, ceremony programs, favors)
- Distribution of final payments & tips to vendors
Planning & Events Services
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Puts in 60 to 250 hours
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Creates detailed timelines and floor plans
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Brainstorms style ideas and coordinates design details
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Oversees everything on the wedding day
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Inhouse planner
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Provides vendor referrals and negotiates contracts
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Helps determine and manage your budget
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Coordinates hotel room blocks and transportation
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Destination Wedding Planning
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Catering
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Schedules and attends all vendor meetings
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Attends site tours and menu tasting
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Manages the rehearsal
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On the day team
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Location scouting
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