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Event Artist: What kind of event are you hosting (corporate, birthday, wedding, etc.), and what kind of atmosphere or scene do you want to create? How will the art fit in with the overall theme and setting, and do you want the artist to create a specific piece or work off the event vibe?
How big is your event, and how many guests will you have? This will help you decide if you need one artist or multiple artists. Big events might need multiple artists so all guests can see the show.
Consider the type of art you want to feature (live painting, live sketching, digital art, still drawings, etc.). Each style is different and can be tailored to the mood of your event. For example, live painting is great for your guests to watch, while digital art might appeal to a techy crowd.
Think about the special moments in life you want to capture during the event. These could be key moments like the first dance at a wedding, a keynote speech at a corporate event or blowing out the candles at a birthday party. Discuss these moments with your artist so they can be prepared to capture them beautifully and create a lasting memory of your special day.
Types of Event Artists
When hiring an event artist, there are several options to consider. Each type of artist brings their style and expertise to the drawing table, so it’s essential to understand the differences.
Live event artists can turn any event into an unforgettable experience by capturing the occasion’s energy, beauty and essence through their art. Whether the elegance of live painting or the immediacy of live sketching, these artists create a dynamic atmosphere that engages your guests and leaves a lasting impression. For those looking for a modern twist, digital event artists can produce stunning visuals that blend in with technology and offer an interactive and innovative artistic experience.
Picking the right artist involves considering the event you are hosting and what kind of art would complement it best. For example, a live painting might be perfect for a wedding, capturing the day’s magic on canvas. At the same time, a digital artist or studio might be great for a techy corporate event, creating digital portraits or animations that guests can share instantly.
Also, consider the artist’s previous work and experience in similar events to ensure they can deliver a performance that fits your event or person’s theme and expectations. This way, you can provide the artist not only entertains but also adds to the overall experience and turns special moments into lasting memories.
Finding the Right One
Research local live event artists and their portfolios to find a style that fits your event.
Look for reviews and testimonials from previous clients to see how professional and talented they are.
Check if the artist has experience with events like yours (corporate entertainment, weddings, etc.).
Check their availability and flexibility to work with your event schedule.
Artist Style and Experience
Look at their portfolio to see if their style matches your event.
Do they have experience with live events, and can they handle the pressure of creating art in front of an audience?
Look for examples of their work in different settings and themes, including live event paintings.
Can they capture special moments and create a treasure forever?
What to Expect from a Live Event Artist
A live event artist who can entertain your guests. These artists bring a dynamic energy to your event and mesmerise the audience with their talent and creativity. They can read the room and adjust their performance to keep guests entertained throughout the event.
An artist who can create bespoke and personalized art during the event. Their ability to produce one-off pieces tailored to your event’s theme and guests will mean everyone leaves with a keepsake. These artworks represent the event and a personal touch that will be treasured forever.
A professional who can work to time and resources to capture the essence of your event. With experience in managing time and resources, they will capture every moment beautifully and create a visual story of your special day. They will be professional and ensure the artwork is completed to the highest standard no matter what challenges arise.
A live artist who can think on their feet and adapt to changing circumstances and unexpected moments. Whether it’s a last-minute change in the schedule or an impromptu request from a guest, these artists are flexible and quick-thinking and will keep the art going. They can incorporate spontaneous moments into their work and add more magic to the event.
A Treasure Forever
A live event artist can create a one-off piece of art.
The artwork will be a reminder of the moments and memories made during the event.
Guests loved having their portraits or sketches done during the event.
The artwork will be a keepsake for years to come.
Booking and Briefing
Brief the artist on your event requirements.
Discuss the event details – date, time, location, number of guests.
Clarify the artist’s role and responsibilities for the event.
Get the booking and payment confirmed with the artist.
Event Details and Equipment
Make sure the artist has the equipment and materials to create their art.
Provide a space for the artist to work with good lighting and minimal interruptions.
Consider how you will display the artwork during the event (easels, etc).
Plan for the artist’s setup and pack-down time before and after the event.
Budget for an Event Artist
What’s your budget for the event artist?
Materials, equipment and artist time.
Any additional costs (travel, accommodation, etc).
Be prepared to haggle based on your event and the artist’s needs.
Top Tips
Brief the artist before the event.
Make sure the artist knows the event schedule and timeline.
Encourage guests to get involved and participate in the art.
Have a plan for the unexpected.
Post-Event Follow-up and Promotion
After the event, follow up with the artist to thank them and give feedback. This shows you appreciate their hard work and builds a solid professional relationship. Feedback will help the artist to improve their skills and services for future events.
Share photos and testimonials from the event on social media to promote the artist. Showcasing their talent and the moments they capture will increase their visibility and attract new clients. Ask guests to share their experiences and tag the artist so the buzz can extend beyond the event.
Display the artwork in a prominent spot after the event. This will remind visitors of the day for years to come and will showcase the artist’s work. Whether in an office, home or public space, the artwork will start conversations and keep the memories alive.
Give the artist any information or materials they need for their promotion. This could be high-resolution photos of the artwork, testimonials, or a write-up about the event. Supporting the artist’s promotion will benefit both of you and may lead to future collaborations or booking discounts.
Final Bits
Make sure you have a contract or agreement with the artist outlining expectations, deliverables, and payment terms. This will prevent any misunderstandings and ensure both parties are on the same page regarding the event.
Consider the artist’s liability and insurance requirements to protect the artist and your event from any unexpected situations. This may be public liability insurance or other cover.
Have a plan for any unexpected issues or cancellations. Discuss with the artist what the contingency plan will be if needed (e.g., finding a replacement or rescheduling), so your event will go ahead no matter what.
Relax and enjoy the event and the experience of having a live event artist create art for your day. Get your guests to get involved and appreciate the art being created before their eyes. This will add to the atmosphere and make the event even more special.
