Planning a luxury wedding with Eventilab Weddings means entrusting your celebration to a bespoke planner specialising in high-end, destination weddings in Italy. Based in Rome, Eventilab is led by founder Chiara Di Bari and is known for creating elegant, large-scale events in some of Italy’s most exclusive venues.
Here is an overview of what you can expect when planning a luxury wedding with Eventilab.
Specialisation: Luxury Destination Weddings in Italy
Eventilab’s focus is on full-service destination wedding planning for an international clientele. They specialise in transforming historic and exclusive Italian venues into immersive experiences.
Their portfolio showcases their expertise in managing complex, multi-day events at prestigious locations, including:
- Castello Odescalchi di Bracciano: A world-famous medieval castle overlooking Lake Bracciano.
- Villa Miani: A stunning neoclassical villa in Rome with panoramic views of the city.
- Castello di Tor Crescenza: A romantic, historic castle on the outskirts of Rome.
- Antiche Scuderie Odescalchi: Elegant and historic former stables on the Odescalchi estate.
What “Luxury” Planning with Eventilab Weddings Entails
Based on their past events, a luxury wedding planned by Eventilab often includes elements far beyond standard planning. You can expect a focus on:
- Spectacular Entertainment: This can range from a grand entrance with traditional dancers and live bands to dramatic, choreographed moments for the bride and groom.
- Elaborate Floral & Event Design: Think beyond simple centrepieces. Their events feature large-scale floral installations, such as enormous floral arches for ceremonies, as well as abundant flowers and candlelight to transform dining spaces.
- Dramatic Effects: They are experienced in coordinating impressive additions, such as coloured fireworks displays during the ceremony or fountains of light to accent the cake-cutting moment.
- Complete Guest Experience Management: For a destination wedding, this is key. Eventilab handles guest accommodations, transportation logistics, and the planning of pre- and post-wedding events, such as welcome dinners and farewell brunches.
- Cultural Fusion: They have specific experience in blending cultural traditions, such as planning a grand Lebanese wedding in an Italian castle, ensuring all elements are respectful, authentic, and seamless.
Core Services Offered
Eventilab provides a comprehensive, end-to-end service to manage every detail of your wedding. Their planning process typically includes:
- Full Wedding Planning & Coordination: Complete oversight of the event from the initial concept to the final execution.
- Venue Scouting & Selection: Access to and management of exclusive villas, castles, and vineyards.
- Vendor Sourcing & Management: Sourcing and liaising with Italy’s top-tier vendors, including caterers, photographers, videographers, floral designers, and musicians.
- Creative Design & Styling: Developing the complete aesthetic, theme, and “look and feel” of your wedding.
- Legal & Logistical Support: Assisting with the legal paperwork and requirements for a destination wedding in Italy.
- Budget Planning & Management: Creating and tracking a detailed budget.
- Day-of Coordination: On-site management by Chiara Di Bari and her team to ensure the wedding day runs flawlessly.
1. What is Eventilab Weddings, and who is behind it?
Eventilab is a luxury wedding and event planning company based in Rome, Italy. The founder and lead planner is Chiara Di Bari, who is known for personally overseeing the design and coordination of the events.
2. Where is Eventilab Weddings based, and what areas do you serve?
Eventilab is based in Rome but plans destination weddings throughout Italy. They specialise in some of the most sought-after regions, including Tuscany, the Amalfi Coast, and historic venues in and around Rome.
3. What kind of weddings does Eventilab Weddings specialise in?
They specialise in high-end, luxury destination weddings for an international clientele. Their portfolio features large-scale, elegant, and bespoke events at exclusive venues such as historic castles (such as Castello Odescalchi di Bracciano), private villas (such as Villa Miani), and vineyards.
4. What services are included in your wedding planning?
Eventilab offers a comprehensive, full-service planning package. This typically includes:
- Venue Scouting: Finding the perfect castle, villa, or location.
- Vendor Management: Sourcing and coordinating all vendors (catering, floral design, photography, music, lighting, etc.).
- Creative Design & Styling: Developing the complete aesthetic and theme.
- Budget Planning: Creating and managing your budget.
- Logistics: Handling all timelines, permits, and rentals.
- Guest Experience: Managing guest accommodation, transportation, and itineraries.
- On-site Coordination: Full management of the wedding day (and any pre- or post-wedding events) to ensure everything runs flawlessly.
5. Do you offer partial planning or day-of coordination?
While Eventilab’s primary focus is full-service planning to ensure a cohesive luxury experience, their services are listed as “complete or partial organisation.” You would need to contact them directly to see if they offer a partial or coordination-only package that fits your specific needs.
6. How does Eventilab Weddings work with international couples?
This is their speciality. The team acts as the couple’s “on-the-ground” representative in Italy, managing all local vendor communication, contracts, and logistics. They are experienced in guiding international clients through the process, including assistance with legal paperwork and requirements for marrying in Italy.
7. Can Eventilab Weddings plan multicultural or religious weddings?
Yes. Their portfolio shows experience producing complex, multicultural events, such as Lebanese weddings, which blend specific traditions with the Italian setting. They also plan civil, symbolic, and religious ceremonies.
8. What is the typical budget for an Eventilab Wedding?
As a luxury planner, Eventilab does not list a standard price. Budgets are entirely customised based on the client’s vision, guest count, venue, and the scale of the design and entertainment. Their services are geared toward the high-end market.
9. What is the planning process like?
The process begins with an initial consultation (or “briefing”) with Chiara Di Bari to understand your vision, style, and priorities. From there, her team develops a creative project, researches and presents vendor options, and manages the entire planning journey, keeping you informed and supported up to the event day.
10. Is Eventilab Weddings in Rome related to “Event Lab” in Venice?
No, they appear to be separate and unaffiliated companies. Eventilab Weddings, led by Chiara Di Bari, is based in Rome. “Event Lab” is a different agency that operates primarily in Venice.
